Frequently Asked Questions

Q. What are your policies regarding room usage?
A. Please click here to read policy.

Q. Is there a fee to use a conference room?
A. There is no fee to use the room, however any costs (such as catering, extra tables/chairs, etc.) are the responsibility of the department or individual using the conference room.

Q. Can non-UAF affiliated groups use your facility?
A. No. At this time we limit the use to UAF and UA departments only.

Q. Can I reserve a room for a luncheon?
A. No. We do not provide our conference rooms for luncheons, however, if your event runs across meal times, you may include catered dining. For catering contact, please see the conference room information page.

Q. Is there a copier I can use?
A. Yes, in the Keith B. Mather Library, IARC room 202, pay by JV or cash.

Q. Are fax services available?
A. No.

Q. Will there be a computer or laptop available for our use?
A. No. You must provide your own computer. For a list of presentation equipment that we provide please see our conference room information.

Q. If I have questions or need assistance during the event, who should I contact?
A. IARC Operations is now located in room 415. Or call Vicky at 474-1584 or Jamelle 474-1597.

Q. How much time should I allow for set-up and clean-up?
A. Depending on the needs of your meeting, plan plenty of time for set-up, take-down and clean up, leaving the room in its original arrangement for the next group.

Q. Will IARC staff hang signs up for our event?
A. No. Please contact IARC Operations regarding where you may put your signs.

Q. Can we serve alcohol at our event?
A. No. Alcohol is not permitted at IARC for any events.

Q. What are the conference room hours?
A. Monday - Friday 8:00 a.m. - 5:00 p.m. For exceptions, please contact IARC Operations at 474-1584 or 474-1597 so that we may arrange card key access for before and after hours use.

Q. What is your cancellation policy?
A. Please let us know as soon as possible if you need to cancel your reservation. We would like at least one week's notice, if possible.

Q. Is parking available for our event?
A. There is limited visitor parking available in back of the Akasofu building and a few spaces in the front, which fill quickly. Parking passes can be purchased at UAF Parking Services 474-7275 or 474-5465, 111 Eielson Building, http://www.uaf.edu/fs/parkingServices.html or a day pass may be obtained through the IARC Operations, room 415, for $3/day.