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Request a conference room reservation


All fields are required*

Room reservations cannot be reserved more than three months in advance.

Today's Date *

Your Name *

Your Email *

Your Phone *

   

Rooms(s) requested * 

Any

319

401

407

417

501

Lobby
(click on room number for a photo of the room and description)

Please note: If your first choice of rooms is not available, we will give you the next available room that meets your needs.

 

Title of Event *

Description
of Event *

Date(s) of Event *

Start time - End time *

Total Number of Participants *  

 

Event Coordinator *

 

Name*

 

Email*

 

Phone*

Primary Presentor/ Instructor/ Group Leader/ or Contact During Event *

 

Name*

 

Email*

 

Phone*

     

Department/Organization *  

Is after-hours access to the building needed? * Yes  No 

If yes, state reason *

   

Is abstract or information about event available? * Yes  No 

 

(If yes, fax to 907-474-1578)

   

Will you be catering your event? * Yes  No 

 

(If yes, arrange with Dining Services - http://www.uaf.edu/food/home.html, 907-474-6821)

   

Audio/Video equipment needed * (Check NONE -or- all that apply:)

NONE
   
multi-media projector
overhead projector
TV
conference phone equipment
slide projector
VHS/DVD player

Please note We do not provide laptops or computers or dial-up service for conference calls.

 
Is a conference phone needed? * Yes  No 
 

If yes, Go to the University of Alaska Audio Conferencing Registration Website: http://www.encounter.net/event/alaska/index.asp to set-up an account, and for additional audio conferencing information, including user guides and account requests. (minimum of 24 hours prior)

More info: For a more detailed review of your new Express Audio Conference number, please see http://www.encounter.net/event/alaska/guide.pdf for the University of Alaska Audio Conferencing user guide.

If you have any questions please call Encounter Collaborative's World Class Customer Care Department at 800-290-5900 or email them at customercare@encounter.net.

Please note We do not provide teleconferencing setup or service.

     
Other Equipment/Supplies* 
     
Is a data port required? * Yes  No   
 

(If yes, contact the Network Manager - matt@iarc.uaf.edu, 907-474-7281) 

Other Comments


PLEASE NOTE:

All requestors are required to communicate to the conference room users that they must READ, AGREE and FOLLOW the:

Conference Room Policy

Misuse of the IARC facility, including disregard of the conference room policy, may result in future access being denied.

   Yes, I agree, have read, and passed on policy to users *
   No, I do not agree